Your email is valuable. Keep it safe!
MailVault securely backs-up your entire organization’s email into a centralized archive. Powerful search mechanisms allow you to view and restore email for any user, any email address, over any time period.
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Additionally, MailVault’s Email Plus functionality allows organizations to backup documents, files, calendars and contacts; and offers native support for Microsoft 365 and Google Workspace.
Compatible with all mail systems, MailVault readies your company for ediscovery and compliance, and helps you save money in the process.
MailVault is available for Microsoft Windows and Linux, and can be deployed on-premise, or in the cloud and even in a hybrid mode.
In a nutshell, MailVault makes email archiving and email backup simple, productive and a joy to use.
Compatible with ALL standards-based email servers
Do you use a cloud based solution like Microsoft 365 (Office 365), or Google Workspace (G Suite), Gmail for Business, Google Apps – Free Edition?
Or do you run Microsoft Exchange on a MS Windows server? MDaemon? Zimbra? Lotus Notes? Perhaps you run Postfix or Qmail or Sendmail on Linux? Or maybe one of the many email servers that support POP3 or IMAP and SMTP?
MailVault will happily co-exist and work along with any of these, thus giving you the freedom to mix-and-match and protecting your investment in your email infrastructure – now and in the future.
MailVault is available for Microsoft Windows and Linux.
New users may download a free copy to test run and explore MailVault. The demo copy is full-featured, but limited to three users and one thousand emails. We encourage the “try before you buy” approach and in case you need to, you may apply for an evaluation license.
Are you a Service Provider?
Service Providers can use the MailVault Service Provider Edition to offer Email-archiving-as-a-Service to their clients.
MailVault is an archiving and eDiscovery software that performs a secured and centralized back-up process for internal, incoming and outgoing emails of the organization.
This software is compatible with every mail system and MailVault further helps the company to monitor all emails conversation. It is one of the most effective email backup solutions. It is a powerful search mechanism platform that allows a user to view and restore emails for users. MailVault can easily collect emails from various mail sources, whether remote or local. These email messages are collected, de-duplicated, scrutinized and stored in real-time. It possesses multi-protocol and multi-mail client email support enables flexible deployment process. Operated from any web-browser, MailVault is a remotely-accessible tool.
Features of MailVault
Email Systems Compatibility
Effective Archive Management
Benefits of MailVault
Business email contains valuable data and needs to be preserved safely for long periods of time. MailVault securely back-up your entire organization’s email into a centralized archive to be retained over a long term.
MailVault Alternatives & Competitors for Small Businesses
(1)3.5 out of 5
If you’re familiar with MailVa
ult, but looking for a solution that works well in a small business setting, G2 can help. Reviewers often noted that they’re looking for Other Email Software solutions that are simple and time saving. 100% of MailVault reviewers on G2 are from a small business and rate MailVault 3.5 out of 5. You may be seeking a more specialized offering built specifically for smaller companies. SaneBox, ImprovMX, Covideo, and Outlook OST viewer are the most popular alternatives and competitors to MailVault for reviewers from smaller sized companies.
Universal Email Backup and Archiving
MailVault archives email from all standard email servers.
It provides a centralized, fully searchable email backup for all users in an organization with the ability to search and restore email at will. For any user, any email-id and over any time range. The smart archive scales to accommodate many years worth of email and self-prunes itself based on user-settings.
Enterprise class features like retention policies and litigation support prepare you to be compliance ready. Optional self-service settings allow end-users to access their own email (over a browser, or from within their email clients), without consuming skilled administrator time.
MailVault runs on Microsoft Windows and Linux, and is easy and light enough to be used by small companies, while at the same time being powerful and sophisticated enough to satisfy the largest enterprise’s requirements.
See why our smallest customers (10 users) and largest customers (greater than 10,000 users) rely on MailVault to safely preserve their email over the years.
Email systems compatibility
Works with all standards-based email servers
MS Exchange, Office 365, Google Apps (include Free Edition), Lotus Notes, Zimbra, Postfix, Qmail, Sendmail, etc.
Email Backup & Archiving
Archive all internal, incoming, outgoing email (with multi-domain support)
Automated & on-demand, email collection and archiving
Multi-protocol support: POP3, IMAP, SMTP
Archive email from local & network storage
Archive email from multi-mailbox formats: mbox, maildir, eml files, etc.
Legacy email backup
Optionally relay incoming SMTP email outwards to a SMTP relay server
Email deduplication and single-instance storage to minimize disk usage
Compression for even greater storage gains
Military grade encryption
Additional cloud based email storage using SkyStore
Easy archive management
Multiple archives, partitions, disks support
Disk storage: local, network attached, removable external drives
Automatic roll over, with new archive activation
Secondary storage, with automatic incremental backups and primary archive retention policy
Filters to keep out unwanted email
Email holding queue during archive or storage maintenance
Long term storage, searchable and quickly retrievable
Auditable administrator and user activity logs
Flexible retention policies for different email
Litigation “hold” support for purposes of legal discovery
Email tamper detection
Powerful search and retrieval
Simple “Google-like” search
Free-text search in full message body and headers
Search in attachments (commonly used file formats: Text, MS (doc, ppt, xlsx), HTML, PDF
Advanced search based on various criteria
Search within search results
Save searches for later use
Quick forward selected email to users
Forward email as original mode available
Search and restore across multiple archives
MailVault Feature Sheet
Restore email for any user, any email id, over any time period
Multi-mode restore available
Direct restore via built-in POP3 server
Forward via SMTP server
Direct download as zip file
Retrieve email from any search result set (via SMTP, POP3)
Access archived email from within an email client (over IMAP)
Self-service for users available
Auto-builds an organizational directory from email
Auto-builds a people directory from email
Instant searches from directory listings (organization and people)
Convenient and powerful user management
Add single or multiple users easily
Mass import users from CSV files, Active Directory, LDAP, etc.
Choose between manual or secure auto-password generation
Welcome mail with self-account activation
Multiple email ids per user
Optional remote authentication mechanisms for single-sign-on
Multiple user roles, with appropriate privileges
Daily system activity summary for the administrator
Low disk space warning, with time remaining for space to be used up predictions
Mail source monitoring and alerting to keep an eye on your mail server
Optional personal email usage summary for users
Activity indicators for email retrieval, indexing and uploading
MailVault Feature Sheet
Supports multi-role user privileges
Authorization and access is based on user role
Sub-admin roles for divided responsibilities and to prevent admin snooping
Allows for corporate messaging surveillance (based on the organization’s policy)
Protects privacy by allowing regular users to search and access only their own mail
Optional VIP status for users to enhance security and privacy of their email
Connection restrictions by IP
Email forwarding controls
Support for HTTPS using self-signed certificates
Reports and logging
Automated logging and log rotation
Track and audit administrative and operational activity
Top users with inbound and outbound mail flows
Watch email usage and trends
Advanced custom queries
Keeps your mail server light and responsive by offloading storage and search
User-friendly self-service functionality lowers admin time and costs
Hardware, OS, technologies
Any modern machine with 4-8 GB RAM, HDD as needed
Runs on Microsoft Windows and Linux platforms
Can run on a VPS or in a Virtual Machine (VMWare, VirtualBox, etc.)
No additional database required
Uses open, standard protocols and formats
MailVault Feature Sheet
Easy setup and configuration
Text-only mode for easy deploys to headless / remote / cloud servers
Accessible via any modern web browser on a desktop, laptop, tablet or mobile phone
Web console for real-time monitoring of Mailvault activity
Context specific help and guidelines
New version alerts with auto-update options